Essential Responsibilities, includes but are not limited to

• Schedules and organizes activities such as meetings, travel, conferences and department activities for director.
• Establishes, develops, maintains and updates business development activities and vendor system.
• Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
• Handles confidential and non-routine information
• Works independently and within a team on special nonrecurring and ongoing projects.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Supporting director with filing, contracts and special projects.

Qualifications

• Associate’s or Bachelor’s degree from a college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.
• Advanced Microsoft Office skills, with an ability to become familiar with specific programs and software
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Must have experience in either Safety, Oil & Gas or construction industry.
• Must have experience in maintaining bid packages and proposals
• Must have experience servicing inside sales, customer service and client inquires
• Must be able to follow-through and follow-up with any and all requests
• Screening calls a must
• Must have great communication skills (verbal and written)
• Customer service driven

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is required to be in a stationary position over 90% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.  The person will constantly operate a computer, speak over the phone, utilize a keyboard and other office productivity machinery, such as a calculator, copy machine, and computer printer. Must be able to converse verbally to exchange accurate information. Must be able to visually scan documents in detail to detect and identify needs.  The employee must occasionally lift and/or move up to 20 pounds.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Equal Opportunity Employment

We are committed to providing equal employment opportunities. We recognize each individual’s potential to offer significant contributions to our organization’s growth and stability.

E-Verify

This Employer participates in E-Verify.